22 April, 2015 In the context of new anti-crisis budget cuts, companies today need to optimize the cost of internal processes, work space and staff. Outsourcing archives and information management to specialists is beneficial for obvious reasons: reduced staffing costs, greater efficiency, human and financial resources freed-up, and importantly an easier way to work with your documents.
But increasingly, the protection of personal data, is becoming more and more expensive, and it is integral to safe storage of documentation and information. Federal Law № 152 "On personal data" requires companies to vigorously defend all types of personal data. In 2015, increased penalties were introduced for violating the law on personal data of Russian citizens. The corresponding amendments to the Code of Administrative Responsibility were adopted by the State Duma in February. According to "Rossiyskaya Gazeta", from now on, the processing of personal data in violation of the law results in a warning or an administrative fine for:
- citizens from 700 rubles to 2 thousand rubles;
- officials - from 3 to 8 thousand rubles;
- individual entrepreneurs - from 10 to 25 thousand roubles;
- and the highest penalty is for legal entities - it ranges from 15 to 50 thousand roubles.
If the processing of personal data occurs without the person’s consent, the penalty increases. Individuals will pay from 1 to 3 thousand rubles, officials - from 5 to 15 thousand rubles, individual entrepreneurs - from 20 to 35 thousand rubles. Legal entities in this case once again have a harder time points - companies will pay 35 to 50 thousand roubles.
The amendments highlighted the types of personal data that is processed without strict observance of the legislation. This data might be on racial and ethnic origin, political opinions, religious or philosophical beliefs, health, sexual life, and criminal records. Breaching these items will land the largest fine. For legal entities, it will be from 150 to 300 thousand roubles.
In addition, using personal data without the express written consent of a citizen or processing information about his private life, health, religion etc, will receive further stiff penalties.
Amendments to the law make the protection of personal data more important than ever. In the light of these amendments, companies must find a strategy which protects them from fines and warnings. The processing of personal data is regularly conducted by companies. It is clear that the processing of such data and documents requires staff professionalism, attention to detail, knowledge of the legislative framework and from the company — a willingness to provide the required resources. This can lead to enormous costs at a time of crisis management. A flippant attitude to the company's documentation may result in administrative and reputational costs, and as a result - a loss of profit.
To ensure efficient and highly professional processing of documents and at the same time a reduction in costs, it makes sense to transfer the management of information and personal data storage to a company that specializes in the Archive, and has earned a high reputation in the market. You get complete control of every document and protect information better.
System optimization for documents strengthens a company's position, and you get a sustainable competitive advantage too. Completely confidential file storage, information management, ordering documents provide guaranteed protection from any data leakage. As a result, you sleep well even when the law continues to tighten on this field.