i-Archive intelligent archive

Does your archive take up valuable space? Is it expensive to maintain yet files are slow and difficult to find? Then it is time you switched to i-Archive (Intelligent Archive), a modern solution that speeds up your document workflow and saves you money.

How i-Archive works

i-Archive lets you transfer your paper documents to a purpose-built OSG document storage center. OSG handles everything including packing, indexing and transporting your files. Details of every document are placed on your new i-Archive database with instant online access. The process is extremely fast and low cost, even for giant archives. You cut the cost of archive staff and equipment, and you get back huge amounts of office space.

Online access gives staff flexibility to work from any location

Never again will you need to make frustrating searches through your office filing system or send requests to colleagues in other departments. Log on to your i-Archive 24/7 using your PC, laptop or i-pad and you can locate any file with the click of a mouse. This means staff in all of your branches can access files. It also means that they can work productively from home or away.

Key word searches and fast retrieval

i-Archive’s key word search facility lets you find files that relate to a particular reference. If you need original documents back, just order online. Barcode technology enables OSG couriers to locate and deliver items back to your office in no time at all. Every action is recorded, so you know the location of every file and who last retrieved it. With i-Archive you never have to worry if a member of your staff leaves or takes a vacation.

Order scanned copies of documents

OSG will also scan documents and email you them saved as a PDF. It is low cost, very fast and means the original stays safely stored at OSG.

Excellent security and storage conditions

OSG centers have excellent security, fire prevention and climate control. Barcode labels on every file ensure 100% anonymity. On top of this, OSG provides the level of support you would only expect from a market leader. With clients in practically every business sector including banking, retail, travel, law, finance, telecoms, service and oil, you can be sure OSG has the right solutions for your company too.

Expertise in legal compliance

OSG can advise you on retention periods for your documents helping you stay compliant. When documents pass their retention period, we give you the option of confidential destruction.

Benefits to you:

• Saves cost of in-house archive: space, personnel, & equipment
• Gain extra space in your office
• Fast and accurate retrieval
• Order low-cost scanned copies
• 24/7 online access at home or away
• Excellent security
• Flexible search options
• OSG couriers collect & deliver
• No more lost files
• Legal compliance advice
• Speeds up document workflow and increase productivity