You can enter your personal cabinet by typing in your unique log and pass using internet explorer. You can set different levels of access for different employees and departments.
This is starting page. As you can see interface is very easy to use and doesn’t need proper training to use it.
Before creating your personal e-Archive you will discuss with OSG manager and decide by what fields you want to index your documents. Due to that you can see the index map with the search fields that you want. For example: barcode, document number, document type, date, etc.
After the search was initialized you can see all the matching documents with main information about them.
This is how document viewing looks.
You can see mini copies of documents pages.
You can see the full list of mini copies.
E-archive is not just image watching. It has a lot of useful tools including easy page navigation, editing, sharing etc.
For instance you can print it (just 1 page or the whole document).
And send it via email in attachment or just a link to this document.
You also can see the full list of fields that were indexed for this document.
You can also see who was the last person to edit the document or even watch it.
You can make the word search in the document.
You can download the document.
There is navigation for viewing with all basic actions you need: zooming, rotating etc.
You can leave comments in any part of the document.
And mark and highlight any part of the text.
And even put text in a frame.
In the end the e-Archive will suggest you save the changes.
One more tool that deserves a separate mention. It is the electronic stamp function. You can add different stamps to the documents. Such tool has many useful possibilities for the business. You can get and give approvals for action, inform your colleagues about key actions etc. For example the bill can be paid without accountant’s, CFO or CEO personal meeting. Many stamps can be added to one document. And as always it all depends on access level that you will choose for your employees.
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